BlueMarble | Human Resources Administration Assistant

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BlueMarble | Human Resources Administration Assistant

Closing Date 16 March 2023

Job Description
Location: Marshalltown
Employment type: Permanent
Industry: Financial Services / Administrative
Salary on offer: Based on experience and current earnings
Start date: Immediate / Urgent

PLEASE NOTE THAT YOU WOULD BE REQUIRED TO ATTEND AN ASSESSMENT SESSION AT BLUE MARBLE OFFICES IF YOU ARE SUITABLY SKILLED AND INTERESTED IN APPLYING FOR THIS POSITION.

Minimum Requirements:

  • Grade 12/ Matric
  • 1 to 2 years’ of experience in a Human Resources environment.
  • Experience in recruitment processes, leave administration, and other HR-related administration.
  • Qualification in Human Resources would be an advantage.
  • Good attendance, reliability, and clean track record.

Knowledge & Skills 

  • Excellent MS Word, Excel, and data-capturing skills.
  • Knowledge of HR-related systems. (VIP would be an advantage)
  • Good written and verbal communication skills.
  • Good interpersonal skills and ability to work in a team.
  • Attention to detail and ability to work with volumes of data.
  • Organisational and administrative skills.
  • Customer service with attention to detail.
  • Professional and caring attitude.
  • Facilitation skills would be an advantage.
  • High level of honesty and integrity (Must work confidentially)

Condensed List Of Duties:

  • Carry out a support/reception function for the Human Resources/Training Team.
    Stand in for the HR Secretary and other Administrators when required
    Manage bookings for venue/s and related catering and admin
  • Scheduling logistics for HR , Training, and Induction events
  • Handle basic HR-related queries, requests, correspondence, drafting of reports, letters, checklists, photocopies, paginating, preparation of bundles, record keeping etc.
  • Assist HRPs with shortlisting; scheduling and marking of assessments for applicants; setting up and preparing for interviews.
  • Handle stationery and PPE requisitions for HR / Training Department.
  • Checking and processing of HR / Training related invoices and reconciling thereof with Accounts.
  • Daily attending and maintaining of filing duties, new employee starter packs, stats
  • Brief or orientate new employees on medical aid / other important issues; provide all relevant brochures, information, handbooks etc.
  • Ensure personnel files and various forms (salaries, personal, leave and training files) are completed, finalized, and distributed.
  • Preparing/maintenance of study assistance and assisting with study assistance queries.
  • Updating/checking and extracting information on VIP
  • Assist with Maternity and other Leave or Employment Benefit related administration.
  • Assist with IOD / COIDA.
  • Handle procurement requirements for providers.
  • Maintenance of the H-drive.
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